|
no |
Completed |
|
Grateful Gator Day Emails |
Grateful Gator Day will be held on March 14, 2018. This series of email will be to thank students for attendance, thank donors for their support and share the importance of philanthropy. |
https://ufodaa.box.com/s/aegld0dl9dauh5axczlxgd384qi8355n |
39 |
Email Marketing |
|
Phenicie, Jason |
|
|
|
no |
Canceled |
|
Grateful Gator Day Webpage |
See attached website request(s) |
https://ufodaa.box.com/s/aiii8k94l72umoxzn5ds44mnh79k1nve |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
MFOS Stewardship Email Spring 2018 |
Email to share the impact of donor support to the MFOS program. Email will include a video. |
https://ufodaa.app.box.com/folder/43425492102 |
39 |
Email Marketing |
|
Phenicie, Jason |
|
|
|
no |
Canceled |
|
GGD CASE Award Submission |
CASE III is due in November - separate project with separate due date
award submission to CASE for Grateful Gator Day.
Submitting to CASE III and ADRP this year.
Rob worked on the layout for 2015 (in folder).
Ideally - edit content slightly for each based on different questions.
Claire will provide adjusted content for each reward
deadline for ADRP submission is June 14 - due at end of May for approval processes
|
https://ufodaa.app.box.com/folder/48882658351 |
7 |
Grateful Gator Day |
12-01-2015 |
Velasquez, Christine |
|
|
|
no |
Completed |
|
Donor Relations Toolkit - President's Council Update |
See attached website request(s) |
https://ufodaa.app.box.com/folder/52957883858 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
President's Council Football Parking |
See attached website request(s) |
https://ufodaa.app.box.com/folder/53577275402 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
Kimbia Reporting |
See attached website request(s) |
https://ufodaa.app.box.com/folder/55510509475 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
President's Council - update Concierge Language due to donor misunderstanding |
See attached website request(s) |
https://ufodaa.app.box.com/folder/70410445125 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
Legacy Society Impact Email |
Share impact with Legacy Society members in video format. Video will be emailed to Legacy Society members. Videos will share impact of deferred gifts based on the type of support donors provide to UF. There will be six versions of the email. Each will have its own video. |
https://ufodaa.app.box.com/folder/70779769652 |
39 |
Email Marketing |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
President's Council Impact Email |
Share impact of support with President's Council members. |
https://ufodaa.app.box.com/folder/70783606490 |
39 |
Email Marketing |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
UF Loyal Webpage |
See attached website request(s) |
https://ufodaa.app.box.com/folder/75131800206 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
UF Loyal Recognition Rollout Email |
Email to rollout UF Loyal program to FY 2019 donors. |
https://ufodaa.app.box.com/folder/76937524411 |
39 |
Email Marketing |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
President's Council Football Parking - Kimbia Form Updates |
See attached website request(s) |
https://ufodaa.app.box.com/folder/77832340789 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
Legacy Society Video Pages |
|
https://ufodaa.app.box.com/folder/79757288269 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
UF Loyal Art Print Download Pages |
See attached website request(s) |
https://ufodaa.app.box.com/folder/80962727218 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
2019 LAG Impact Report |
Leadership Annual Giving Impact Report
Drop Date - November 2019
Estimated Count: 7,500
Budget (print and postage): $11,000
need to come up w/unique way to present materials.
Claire will compile statistics and get over to Nicole |
https://ufodaa.app.box.com/folder/83280181031 |
|
|
|
|
|
|
|
no |
Completed |
|
Shut Down Football Parking Site and Turn Off Reporting |
See attached website request(s) |
https://ufodaa.app.box.com/folder/84144857826 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
Grateful Gator Day FY 2020 Emails |
Email donors, alumni non-donors and student attendees Grateful Gator Day message |
https://ufodaa.app.box.com/folder/85410442572 |
39 |
Email Marketing |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
UF Loyal Monthly Renewed Donor Email |
Monthly email to renewed UF Loyal donors |
https://ufodaa.app.box.com/folder/86832707852 |
39 |
Email Marketing |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
New UF Loyal Monthly Donors Email |
Monthly Email to new UF Loyal donors |
https://ufodaa.app.box.com/folder/86833898588 |
39 |
Email Marketing |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
UF Loyal Website Update |
See attached website request(s) |
https://ufodaa.app.box.com/folder/88977696864 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
Stewardship |
CENTRAL STEWARDSHIP PLAN:
• Confirmation Page/Tax Receipts
o Provide updated messaging for confirmation page on the online giving platform for the Giving Tuesday campaign
o Update email tax receipt for the online giving platform for the Giving Tuesday campaign
o Language will be standard as long as the campaign is active
• ThankView email with video
o For Aid-A-Gator donors from March to May 4th:
ThankView with video from a student, Kaylin Bailey, who has received Aid-A-Gator support
o For May 5th Giving Tuesday donors and Aid-A-Gator donors May 5th and after:
ThankView with generalized video addressing support to all three funds
Work with Communications to develop video sharing appreciation for support during these uncertain times
• Email Acknowledgement sent by Annual Giving
o Donor Relations will work with Annual Giving to update the language on their current Acknowledgement. Giving Tuesday email header will be used for this acknowledgement
o Updated language will be used for anyone who makes a to one of the three funds on Giving Tuesday
EXCLUSIONS:
• Per Joan Andrek, all donors to College of Medicine and UF Health, regardless of their giving area on Giving Tuesday, will be excluded from the central stewardship touches (includes grateful patients)
o COM and UF Health donors would still receive the email tax receipt
• Claire will work with DIS to provide COM and UF Health their donors the day after and COM/UF Health will steward this group in a timely manner
|
https://ufodaa.app.box.com/folder/110037690645 |
73 |
COVID-19 |
|
Clemen, Katie |
|
|
|
no |
Completed |
|
President's Council Football Parking - Update Form for 2020 |
See attached website request(s) |
https://ufodaa.app.box.com/folder/116561049317 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
President's Council Football Parking Email |
|
https://ufodaa.app.box.com/folder/123501902929 |
39 |
Email Marketing |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
2021 President's Council Football Parking Online Form Updates |
See attached website request(s) |
https://ufodaa.app.box.com/folder/138200401567 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
Giving Day 2022 Thank You Site Updates |
See attached website request(s) |
https://ufodaa.app.box.com/folder/154069220864 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
President's Council Football Parking Online Form 2022 |
See attached website request(s) |
https://ufodaa.app.box.com/folder/162308187232 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
President's Council Website Update - Harn Logo Change |
See attached website request(s) |
https://ufodaa.app.box.com/folder/184431146954 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
|
Update President's Council Website |
See attached website request(s) |
https://ufodaa.app.box.com/folder/186471811528 |
50 |
Advancement Website |
|
Phenicie, Jason |
|
|
|
no |
Completed |
03-16-2018 |
Website and Social Media Plan |
Plan for website and social media content surrounding Grateful Gator Day event on 3/14.
Need:
- Hero image from last year to be posted on day of event (Rob)
- Story image from last year (Rob)
- ~200-word count description of event 3/14 (Stella)
- Video clip from last year for students to share on social media channels (Brent) on 3/13
- Photo gallery of highlights from the event to be posted on website (Aaron) 3/16
|
|
7 |
Grateful Gator Day |
12-01-2015 |
Velasquez, Christine |
|
|
|
no |
Completed |
03-19-2018 |
Grateful Gator Day 2018 |
Grateful Gator Day is an annual event where we as students get the opportunity to say "thank you" to the donors that make our experience here at the University of Florida possible. The event is held on the Plaza of the Americas--where students can come out to write personal thank you notes to our donors and get a free shirt and pizza. |
https://ufodaa.box.com/s/75fu97hl5rugybel30cmegq8hwgk4p9c |
7 |
Grateful Gator Day |
12-01-2015 |
Velasquez, Christine |
|
|
|
no |
Completed |
05-16-2018 |
President's Council Rebranding |
Materials due to Donor Relations by May 16
Folder, letterhead, different level benefit cards, notification cards, notecard for current members and inserts and as much of the look book as possible.
condense the contents sent out - too much - overwhelming
one card with different levels/names printed on them
Select membership updates: opt-in on communications/emails - not separate piece of mail
concierge guide - smaller/condensed, include letter from Tom or Prez
budget is around $25K for this FY
Update PC mark - thicker lines
Need updated information from DR/college & units
New levels start July 1 - need packet to mail out by then |
https://ufodaa.box.com/s/fkd8fo8qng9ea78e8pkz3yyoz8ut7nh1 |
|
|
|
|
1 |
Alta Systems, Inc. |
|
no |
Completed |
06-06-2018 |
GGD ADRP Award Submission |
award submission to CASE for Grateful Gator Day.
Submitting to CASE III and ADRP this year.
Rob worked on the layout for 2015 (in folder).
Ideally - edit content slightly for each based on different questions.
Claire will provide adjusted content for each reward
deadline for ADRP submission is June 14 - due at end of May for approval processes
CASE III is due in November - separate project with separate due date |
https://ufodaa.app.box.com/folder/48882766737 |
7 |
Grateful Gator Day |
12-01-2015 |
Velasquez, Christine |
|
|
|
no |
Completed |
07-31-2018 |
First Time Donor Postcard |
DR is taking over the first time donor cards that AG used to do.
Will take to Karen and Tom for approval at the end of May.
Sample of what they are looking for is in the project folder, along with the text/language and proposal.
once approved, mailing will begin at the end of July. Need to provide recommendations on vendor who can handle printing and mailing on a monthly basis. |
https://ufodaa.app.box.com/folder/49136882927 |
|
|
|
|
|
|
|
no |
Completed |
09-07-2018 |
Presidents Welcome Packet |
Please shoot a high resolution image of the UF license plate. |
https://ufodaa.app.box.com/folder/52932803270 |
4 |
Photo Requests |
|
Communications, UF Advancement |
|
|
|
no |
Completed |
09-30-2018 |
AA Leadership Impact Report |
|
https://ufodaa.app.box.com/folder/52111498112 |
|
|
|
|
|
|
|
no |
Completed |
10-15-2018 |
Thanks Day |
mark-ups due 10-16-2018 to Claire
Event is November 16, 2018
Continue with GGD - branch off from that brand.
Branded notecards and envelopes
C/U specific data lists
T-Shirt |
https://ufodaa.app.box.com/folder/53673030846 |
7 |
Grateful Gator Day |
12-01-2015 |
Velasquez, Christine |
75 |
American Solutions for Business |
|
no |
Completed |
05-03-2019 |
First Time Donor Video |
Need rough cut of video by 3/22
Idea 1: Spelling out THANK YOU with things around campus
Idea 2: 1st things around campus
Going through ThankView
need a new envelope for thankview
As a part of our First-Time Donor program, we are planning to send a video to first-time donors through our ThankView platform 11 months after a donor’s first gift to say thank you one more time. |
https://ufodaa.app.box.com/folder/53674255014 |
|
|
|
|
|
|
|
no |
Completed |
05-31-2019 |
President's Council Impact Report |
President's Council Impact Report is the same "project" as the Legacy Society videos. Use the general video but with the different script provided by DR (in folder) and create email and postcard with PC branding. |
https://ufodaa.app.box.com/folder/76961483028 |
|
|
|
|
|
|
|
no |
Completed |
06-14-2019 |
President's Council Insider's Event |
President's Council members will be invited to an exclusive tailgate with the option to attend the UF football game vs. UT Martin after the event. |
https://ufodaa.app.box.com/folder/77396067722 |
41 |
Cvent Online Event Management |
|
Communications, UF Advancement |
|
|
|
no |
Completed |
06-21-2019 |
President's Council Event |
Save the Date (digital only) – drop 7/1
Invitation (digital and mailed) – drop 7/29
- Include Map from J.J. Finley
Event backdrop on screen – PPT
Yard Signs for parking along 20th? – by event (TBD parking details)
Nametags – by event
Signage outside room (vertical 8.5”x11” stanchion signs from facilities) – by event
Invitation - drop date (postcard and cvent) July 25
Cvent drop dates for reminders: August 12, August 26, September 2
NEEDS:
|
https://ufodaa.app.box.com/folder/75487650573 |
|
|
|
|
3 |
Renaissance Printing |
|
no |
Completed |
06-28-2019 |
Legacy Society Impact Report |
NEEDS:
Video, postcard and email
Legacy Society Impact Reports:
Series of 5-6 videos covering various types of support and it's impact
*Capital/General University
*Faculty
*Programmatic - keep very broad
*Research
*Scholarship - use students
*General University - for prez council people
NEED:
Videos and Postcard
Use new Legacy society logo |
https://ufodaa.app.box.com/folder/68204027969 |
|
|
|
|
1 |
Alta Systems, Inc. |
|
no |
Completed |
07-15-2019 |
Century Tower Art |
Photos of Century Tower artwork for donor relations. |
https://ufodaa.app.box.com/folder/81982871979 |
4 |
Photo Requests |
|
Communications, UF Advancement |
|
|
|
no |
Completed |
09-11-2019 |
President’s Council Tailgate |
PC Tailgate Photo Coverage
Date: Saturday, Sept. 7
Time: 4pm-5:15pm
Details: This is our first annual President’s Council Tailgate event. Dr. Fuchs will be speaking, there will be faculty presenting on iCoast, and there will be hands-on student research experiences for our guests ($100K+ donors) to interact with. We’d like to have good photos of the event, including of Dr. Fuchs’ speech, the iCoast presentation, interactive displays, and general images of the event/attendees. The event is from 4-6:30pm if you’d like to cover the whole thing, but I think everything we need can be captured from 4-5:15pm. Here is the timeline for the event:
Event Timeline:
Tailgate will run from 4:00 to 6:30 pm.
4:00 pm – Emerson Alumni Hall doors open, begin welcoming guests
4:00 – 6:30 pm – Hands-on experiences for guests to interact with faculty and students
4:15 pm – President Fuchs arrives
4:30 pm – President Fuchs introduced by Tom Mitchell
4:30 – 4:40 pm – President Fuchs speaks; Introduces David Kaplan
4:40 – 4:50 pm – David Kaplan, iCoast TedX style talk with video
4:50 pm – Wrap-up, thanks, a reminder to visit hands-on experiences by Tom Mitchell
4:50 – 6:30 pm – Mix and mingle; Provide PC cookie and lapel pin as guests leave |
https://ufodaa.app.box.com/folder/86738401896 |
4 |
Photo Requests |
|
Communications, UF Advancement |
|
|
|
no |
Completed |
09-13-2019 |
GGD Collateral |
NEED:
Create canopy banners for tents (2)
Social Media (Fb, twitter, insta)
Temporary Tattoos (not doing floor stickers)
T-shirts _ DUE EARLY SEPTEMBER
Notecards/Envelopes
Punch card - add pizza station update
placemats
Email Header - 3 new headers
PNG for screens in colleges
Lanyards for volunteers
|
https://ufodaa.app.box.com/folder/83845364596 |
7 |
Grateful Gator Day |
12-01-2015 |
Velasquez, Christine |
75 |
American Solutions for Business |
|
no |
Completed |
11-01-2019 |
Social Graphics |
• Funding from the state and fees from tuition take us far. But donor support builds the bridge from great to extraordinary.
• Gifts to UF directly impact the student experience.
• More than 102,000 donors supported UF last year.
Use the already designed laptop stickers and stats
Square images for social media to be used day of GGD |
https://ufodaa.box.com/s/m7mozmxv7ss2k0izu6ev74iu125uuq6e |
7 |
Grateful Gator Day |
12-01-2015 |
Velasquez, Christine |
|
|
|
no |
Completed |
11-08-2019 |
UF Loyal Recognition Collateral |
• DESIGN COLLATERAL:
Launch Email Header and Footers
o One email for each tier – 2, 5, 10, 25, 50
o Digital New Member Art Print
Launch Mail Piece
o Mailed to those with no email addresses
o Claire will draft content for Nicole to review
o Include return portion for them to provide their email addresses for art print
25 Year Recognition Packet:
o Letter from
o Envelope (fit a 8x10” art print)
o Pre-printed broadside sheet with message from President Fuchs
o 25 year art print – digital print of Diana Tonnessen work
50 Year Recognition Packet:
o Envelope (fit a 8x10” art print)
o Blank broadside sheet for handwritten note by President Fuchs
o 50 year art print – digital print of Diana Tonnessen work
|
https://ufodaa.app.box.com/folder/54383669876 |
|
|
|
|
1 |
Alta Systems, Inc. |
|
no |
Completed |
11-15-2019 |
GGD Photography |
Photography of event on November 13.
Albert is scheduled to appear from 11am - 12pm. |
|
7 |
Grateful Gator Day |
12-01-2015 |
Velasquez, Christine |
|
|
|
no |
Completed |
11-20-2019 |
Grateful Gator Day |
Grateful Gator Day Photography at the Plaza of the Americas on Wednesday, November 13, 2019. |
https://ufodaa.app.box.com/folder/93330617437 |
4 |
Photo Requests |
|
Communications, UF Advancement |
|
|
|
no |
Completed |
11-22-2019 |
Video |
|
https://ufodaa.app.box.com/folder/83843464595 |
7 |
Grateful Gator Day |
12-01-2015 |
Velasquez, Christine |
|
|