Matthew Coleman
Matthew Coleman
   
 
Senior Director of Advancement Communications
matthewcoleman@ufl.edu
(352) 392-5488
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no Completed   Edit James Patterson and Eddie Rodriguez letters WKF invite to James Patterson to speak at commencement Zucker invite to Eduardo Rodriguez to attend fall football game (cc Tom) https://ufodaa.app.box.com/folder/52222051803 35 Miscellaneous Projects & Tasks   Miller, Jessica    
no Completed   Rothman Impact Report [UPDATE] Elizabeth Downs needs some photo assistance with report Impact Report for Robert Rothman. Mail date by 2nd week of December https://ufodaa.app.box.com/folder/91852651978            
no Completed   BOA Concept Paper UPDATE: Ask has been reduced again, needs updates UPDATE: Ask has been reduced revising paper to reflect UPDATE: In addition to a few revisions, there will be 11 One-pagers tailored for the 11 Florida BOA market presidents Maria mentioned that she’s already shared the draft of the updated BOA concept paper with you. This addresses the points that Tom mentioned during our last meeting—Maria sent it to him over the weekend. IFAS has reviewed and approved the content on their end. I wanted to get the ball rolling on design, if that’s all right with you. I flagged a few areas where infographics would be appropriate to better illustrate some of the info. It will probably be easiest to work directly with the designer on some of these visuals to make sure everything is conveyed as clearly as possible. We can also utilize IFAS (Julie Conn) for assistance with photos and other visuals. Once a designer has been assigned, I’d be happy to connect with them to talk through the approach. Let me know if you need anything else on my end. Thank you! https://ufodaa.app.box.com/folder/117434560371            
no Completed   AI Concept Paper Should follow established theme, content in construction https://ufodaa.app.box.com/folder/119447925651 72 AI University   Clemen, Katie    
no Completed   Imagining the Future Paper   https://ufodaa.app.box.com/folder/129081167850            
no Completed   Honor College Facility Concept Paper   https://ufodaa.app.box.com/folder/151229079558            
no Completed   Baby Gator Concept Paper   https://ufodaa.app.box.com/folder/151840866724            
no Completed   Nelms Institute Impact Report Matt Coleman is working on an impact report for Engineering for an event celebrating the five-year anniversary of the Nelms Institute on Jan. 31. Content has been reviewed by faculty. He needs some design assistance. Engineering has pulled an assortment of images into the Box folder linked below. Matt is available to talk through the content and anything else you might need for design. https://ufodaa.app.box.com/s/o9yenw95r40vbkqh3i0vafsyfaervkc9 https://ufodaa.app.box.com/folder/154391557005         1 Alta Systems, Inc.
no Completed   PBC Brochure If there are additional PLTs, this will be used a template for those. Matt Coleman will provide the copy. https://ufodaa.app.box.com/folder/185033989199 10 National Board - Spring and Academy of Golden Gators   Richardson, Brenton    
no Not Assigned   AI Lookbook   https://ufodaa.app.box.com/folder/186119331399            
yes Assigned   MFOS webstoy

Website project - post Central's version of our MFOS webstory to the Advancement website  - https://news.ufl.edu/2024/10/full-circle/

 https://ufodaa.app.box.com/folder/290382616671 50 Advancement Website   Phenicie, Jason    
no Completed 08-02-2018 Clark Foundation Report A polished executive report or prospectus designed in InDesign—photos and other images not needed · Provost Glover will send this report to the Clark Foundation as a PDF email attachment. He will include a chart of MFOS student enrollment figures as another attachment (this is not in this report and doesn’t need to be factored into the design) · She wants all hyperlinks in this document to be live in the PDF—it’s important to her that the Clark Foundation can access websites for the many programs and initiatives we talk about · Since this is coming from the provost, it shouldn’t include any campaign branding. It should be more academically focused · Her plan is to review the designed file with me in the morning. I can field any additional edits then and make the changes in the InDesign file and convert to PDF with the ultimate goal of sending to the provost for review tomorrow https://ufodaa.app.box.com/folder/52058625045            
no Completed 09-24-2018 Brockman Concept Photos Hi Luke and Dave, Thanks again for taking the time to meet with me yesterday about the Brockman concept. I believe you mentioned Aaron would be available to help with photos. I just wanted to follow up and see what days/times work for him next week. Appreciate the assist! https://ufodaa.app.box.com/folder/53777656215 4 Photo Requests   Communications, UF Advancement    
no Completed 09-30-2018 Zucker BTC Proposal   https://ufodaa.app.box.com/folder/52816560961            
no Completed 10-19-2018 Kathy Fields Impact Report Photos katherineingram@ufl.edu https://ufodaa.app.box.com/folder/54979548138 4 Photo Requests   Communications, UF Advancement    
no Completed 11-16-2018 Rosen Concept Paper look similar to the Wells Foundation package but we’ll want to subtly build in the ReMission branding as well. https://ufodaa.app.box.com/folder/57584734784            
no Completed 01-18-2019 1923Fund_ProposalChart   https://ufodaa.app.box.com/folder/64215992552            
no Completed 03-18-2019 Jane Sun Visit Jane Sun will be visiting campus to receive a Gator100 award, meet with Business and Law and share remarks about the importance of an international business education. The highlight of her trip will be a meeting with President Fuchs at Tigert Hall (3/15, 10-10:30 a.m.). where she will be presented with a Gator100 award. We wanted to make sure we had photo coverage of the gift presentation. https://ufodaa.app.box.com/folder/70250939971 4 Photo Requests   Communications, UF Advancement    
no Completed 11-13-2019 Honors College Building Naming two-page document for Tom on the Honors College naming opportunities. https://ufodaa.box.com/s/z32qnmf6zl1yepav302tn1a2vu82kvyx superimpose text on the exterior and interior of the building renderings to indicate to the donor where a possible naming would be placed. use: Albert E. Gator Honors Hall https://ufodaa.app.box.com/folder/92634592125            
no Completed 12-31-2019 Matherly Concept Paper   https://ufodaa.app.box.com/folder/57808402185            
no Completed 07-10-2020 Anita Zucker Early Childhood Studies Report "campaign-oriented design" https://ufodaa.app.box.com/folder/117400671641 29 Bright Ideas Summits   Miller, Jessica    
no Completed 01-29-2021 PG Diabetes Concept Paper for Herbie Wertheim PG needs a concept paper design of the Word document in Box for Herbie Wertheim as soon as possible. This is a priority project for Tom, Maria and the PG office. The written document is fully written and has been approved by Tom. Maria would like to have it delivered by this Friday, 1/29. The two PDFs in Box are provided as background—the Berkeley optometry concept was successfully funded by Herbie, and the UT Austin piece is what we’ll likely be competing against for diabetes support. Herbie is a traditional content consumer, so this will need to be formatted for printing. He’s also older, so the font size will need to be scaled up accordingly. https://ufodaa.app.box.com/folder/130332080033            
no Completed 04-09-2021 Wertheim Diabetes Proposal PG is working on a proposal for Herbie Wertheim on Diabetes with a short turn around. The conversation with Herbie has evolved from the last iteration of the concept paper. Matt Coleman is working on the content and PG will send the draft for review end of day Friday, 3/26. We are hoping we can have design some time next week once content is finalized. https://ufodaa.app.box.com/folder/134204258084            
no Completed 08-27-2021 PG Proposal - Computer Science Education Matt Coleman is working with Brian Danforth and faculty from the College of Education on a brief proposal for a potential $5M gift to support UF’s Computer Science Education efforts. There is a meeting with the donor’s representatives on Monday, Aug. 30, so this project has an extremely tight turnaround. The gift conversation is well underway, and we will need to produce a proposal with high-quality visuals in order to move the conversation toward a signed gift agreement. Matt has connected with faculty and begun sketching out the content and will have the content in a mostly final format (pending faculty edits) on Wednesday. That should give us Thursday/Friday to finalize design. It’s not a large piece (maybe 3-4 pages counting pictures). Faculty will share pictures from the CoE comms team with me, which he will put into a Box folder. As per Dave Houder, Matt willl schedule a meeting with Rob Mack when he is ready with the content. https://ufodaa.app.box.com/folder/144216894504            
no Completed 01-31-2022 Student Health Center Proposal Matt Coleman has some great content about the new Student Health Center. He is processing edits from the SHCC director and will solidify content. The facility will be in the heart of campus and will be co-locating mental health support among other key support services. We are trying to raise awareness (and $2M) for the project. Matt has multiple renderings to choose from and has already pulled together a template design to demonstrate the general look of the document. He has a lot to build off of. Below is the Student Health Care Center content and early draft design Matt put together as a packaged InDesign file with some images shared by the SHCC team: https://ufodaa.box.com/s/9zjw7sbu28eoifb4p4rucwhuiytslg8m Matt is still waiting on a full assortment of renderings and for the SHCC team to settle on how they want to frame the student mental health language on page 5. Rob Mack will be able to assist with the design. https://ufodaa.app.box.com/folder/153465579627            
no Completed 01-31-2022 Harn1923Proposal Given the Harn’s pivot to a much larger 1923 ask this submission cycle, I thought a separate booklet would be important here to separate it from the others. We can model this document on the template used for the recent Honors and Student Health Care Center pieces since it’s building-focused. I asked them for hi-res renderings and came up empty. We’ll have to go with a blend of marketing images. I asked them to pull as many visuals as they had, and they’ve been uploaded to the Box folder linked below. Deadline for digital delivery is Monday, Jan 31. We’ll need to print these later, so we’ll still need it to be formatted as a print document even though we’re sending digitally to start. As far as priorities go, I’d put finishing the Nelms impact report above this one. https://ufodaa.app.box.com/folder/154904623359            
no Completed 05-13-2022 Kuhns 2022 Impact Report Matt Coleman's team has been working on an impact report alongside Donor Relations for the College of the Arts and PHHP honoring the philanthropic contributions of Rolf and Anne Kuhns. We have a final content draft and have pulled together batches of images that are clearly labeled for each of the sections corresponding to COTA and PHHP. The recent Nelms impact report was a hit with everyone, so we were imagining something similar in terms of layout and structure for this report. I was just informed the deadline has been pushed up because of a recently scheduled meeting with the Kuhnses on Wednesday, May 18. Would it be possible to get a design draft for review before the end of this week? If we get that, I can handle internal approvals and printing prior to the meeting on the 18th. Let me know if you need any additional info or would like to discuss details. Link below has the content and images. Thanks! https://ufodaa.box.com/s/8k00kuwmk75bkizx5w690e8h98ahjrmq https://ufodaa.app.box.com/folder/162661335755            
no Completed 08-26-2022 Engineering Leadership Institute Concept Paper Design Matt Coleman has a concept paper that I’d like to tee up for design support. Approved draft is in box. https://www.dropbox.com/sh/yl8p22jinrv0cp9/AABbl-RbB8Q4tEIb3vu7fWR-a?dl=0 https://ufodaa.app.box.com/folder/166792288679            
no Completed 09-16-2022 Staff Spotlight Kalli King Photos for feature in the UF Advancement All-Staff Newsletter https://ufodaa.app.box.com/folder/173165446049 4 Photo Requests   Communications, UF Advancement    
no Completed 12-09-2022 Advancement News - FY23 Q1   https://ufodaa.app.box.com/folder/174701914733 39 Email Marketing   Phenicie, Jason    
no Completed 02-07-2023 Jacksonville (JAX) Brochure Attached is a document with the copy changes for the Jacksonville brochure which will use the same template as the WPB brochure. We will need these for the 2/7 event. I will get quantities and other details soon. https://ufodaa.app.box.com/folder/191939793667 10 National Board - Spring and Academy of Golden Gators   Richardson, Brenton    
no Canceled 02-24-2023 Hamilton Center Proposal Working draft and design finished—waiting on faculty approval. Could use some fine-tuning on design. https://ufodaa.app.box.com/folder/193671557600            
no Canceled 03-17-2023 Jacksonville Campus Collateral Deliverables TBD by Matt Coleman - will likely include a suite of materials similar to WPB (branded slide deck, folders, notepads, etc.) Due date also TBD https://ufodaa.app.box.com/folder/193667676159 94 UF Jacksonville   Phenicie, Jason    
no Canceled 08-31-2023 Baby Gator Phase III This will be a dust-off of the Baby Gator materials Rob previously put together. https://ufodaa.app.box.com/folder/199260616863            
no Completed 09-01-2023 UF Kenneth C. Griffin CS Education for All Initiative: Phase 2
  • Developed $50M conceptual vision document to share with Julia Quinn from Citadel, who serves as Ken Griffin’s philanthropic liaison, and demonstrate how we’ve effectively leveraged and amplified the impact of Griffin’s Phase 1 $5M gift.
  • Goal: secure approval for a Phase 2 gift that will help UF and the College of Education further expand its successful Computer Science and AI education model.
  • Created one-page Executive Summary to clearly frame impact of proposed gift for leadership review
  • Built two-page supplementary concept at Julia’s request to share with other Citadel leadership focused on inclusion in CS education.
 https://ufodaa.app.box.com/folder/205483072851            
no Completed 09-01-2023 Banks Impact Report   https://ufodaa.app.box.com/folder/218009578655            
no Completed 10-20-2023 Shorstein Proclamation   https://ufodaa.app.box.com/folder/231326363951            
no Completed 10-23-2023 Nancy Condron/Whitney Lab Impact Photo Book

I’m working with the Whitney Lab on an impact piece for Nancy Condron. After discussing with Jessica Long, we think a photo book keepsake would be ideal given her level of involvement and the number of high-quality images they have of Nancy working as a volunteer. The one complicating factor is that Nancy requires any gifts from the university to be environmentally conscious/recyclable where possible.

 

Do we have any photo book templates that we could use for this project that we could then get printed on recycled paper?

https://ufodaa.app.box.com/folder/221991827094            
no Completed 10-27-2023 Dollywood Foundation Imagination Library Concept

I’m working with the College of Education on a one-of-a-kind concept paper in the hopes of establishing a partnership/funding opportunity with the Dollywood Foundation and the Dolly Parton Imagination Library. This involves the Anita Zucker Center for Excellence in Early Childhood Studies, so I’ve been working closely with DO Jim Burke and center faculty to develop the attached concept language.

The Imagination Library delivers a storybook monthly to millions of kids across the country, so I’d like to emulate that storybook approach in our concept design. I spoke with Rob this morning to determine the viability of this creative strategy and to ensure I wasn’t being unrealistic about timing and resources. He indicated that this approach is doable, so I wanted to get the ball rolling with the initial design phase. Including some details below to help get things started:

 

  • Jim from the College of Education is working to get a meeting on the books with his contact at the Dollywood Foundation. His ideal deadline is a month from now to have a hard copy in hand.
  • Design – layout would mimic a kid’s storybook. Attached document has high-level suggestions for how to lay out the content and integrate other visuals. I will work with the AZCEECS team to access their approved images of faculty and children reading. Based on the amount of text and the visually-oriented nature of this approach, I’m thinking it’ll be no shorter than 12 pages.
  • Printing – If possible, I’d like the look and feel to resemble a storybook. It doesn’t have to be a hard cover, but we’d want this to be weighty enough that it would stand out from the other concepts and proposals received by the Dollywood Foundation. Jim indicated that the Foundation team prefers hard copies and sometimes put things on Dolly’s desk that they think she’d like. This unique design approach could help draw their attention and give us a shot at getting this in front of Dolly herself.
https://ufodaa.app.box.com/folder/221837725494            
no Completed 11-03-2023 WPB Hospital Naming Mockup Files were forwarded and also in input https://ufodaa.app.box.com/folder/233587487492 96 Strategic Initiatives   Phenicie, Jason    
no Completed 11-06-2023 Gator Nation News - November 2023   https://ufodaa.app.box.com/folder/230425309794 74 Gator Nation News   Clemen, Katie    
no Completed 12-06-2023 Gator Nation News - December 2023   https://ufodaa.app.box.com/folder/233558442564 74 Gator Nation News   Clemen, Katie    
no Completed 01-03-2024 Gator Nation News - January 2024   https://ufodaa.app.box.com/folder/233556978962 74 Gator Nation News   Clemen, Katie    
no Completed 01-12-2024 Wertheim Stewardship Video   https://ufodaa.app.box.com/folder/237346287862            
no Completed 01-31-2024 Griffin Meeting One-Pager I need an existing graphic updated. Rob put together a state map with Gainesville highlighted and arrows emanating outward illustrating the expanding reach of UF's CS education work. I need this graphic updated to highlight Miami Dade as well. The donor wants to see a specific focus on that market. I have all of the collateral and can connect with Rob to show him exactly what's needed. I plan to integrate this graphic into a one-pager I'll deliver to Jim Burke and College of Education faculty tomorrow. https://ufodaa.app.box.com/folder/246681342681            
no Completed 02-01-2024 Story on VP Promise

Story on impacts of VP Promise initiative at CALS, a joint effort between the CALS dean and VP Scott Angle to enable more CALS undergraduates to have meaningful out of the classroom experiences. 

These include internships, attending conferences, study abroad programs. 

Writer is working with CALS communicator Jarred Shellhouse and DO Cathy Carr. 

Will have a call to action

 https://ufodaa.app.box.com/folder/239893487961 58 Stories   Phenicie, Jason    
no Completed 02-14-2024 Gator Nation News - February 2024   https://ufodaa.app.box.com/folder/244391205293 74 Gator Nation News   Clemen, Katie    
no Completed 02-15-2024 Story on COE student experience   https://ufodaa.app.box.com/folder/239895018219 58 Stories   Phenicie, Jason    
no Completed 03-06-2024 Gator Nation News - March 2024   https://ufodaa.app.box.com/folder/249171176523 74 Gator Nation News   Clemen, Katie    
no Completed 03-08-2024 Ewel Fellowship Story   https://ufodaa.app.box.com/folder/252778784518 58 Stories   Phenicie, Jason    
Result Pages:  1  2    
Created on June 27, 2018 at  8:24 AM (EDT). Last updated by Phenicie, Jason on March  8, 2024 at  8:27 AM (EST). Owned by Ballou, Danielle.
Danielle Ballou
Jason Phenicie
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