Communications Projects Portal

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Vendor Name

Alta Systems, Inc.

Inactive

Vendor Type

Printing

UF Certified/Approved

Contact

Vendor Representative

Jasmin Nelson

Vendor Phone

(352) 514-0020

Vendor Mobile

Vendor Fax

Vendor Email

Jasmin.Nelson@altainc.com

Vendor Website

http://altainc.com/

Vendor Address

6825 Northwest 18 Drive, Gainesville, Florida 32653

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Notes

Vendor Notes

Print Business Cards at http://uff.altainc.com

Payment

Disbursement Vendor Number

Account/Customer Number

UFFHERR

Projects

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Project Proposed Due Date	Project Name	Project Description	Project Files	Related Master Project	Master Project Name	Master Project Proposed Due Date	Master Project - Record Owner	Tasks	Add Task	Project Status

	WUFT Gift Planning Card	Palm card on planned giving for monthly stewardship events.	https://ufodaa.box.com/s/04nh119jutakq6r076i9hufvt67ucxy7					Tasks	Add Task	Completed
	AdvancementGoalsTrifoldUpdate	Revise and reprint trifold	https://ufodaa.app.box.com/folder/53202445589					Tasks	Add Task	Completed
	FallBoard_Program	Agenda for fall board meeting	https://ufodaa.app.box.com/folder/53667240792	6	National Board - Fall		Communications, UF Advancement	Tasks	Add Task	Completed
	La Casita and Institute for Black Culture Proposals	Elizabeth Downs is working with Brian Danforth on some proposals to support La Casita and the Institute for Black Culture, as part of the Foundation�s DEI Initiative. She would like to partner with the design team to get these proposals designed for use among our wider stakeholder group and some targeted donors. They do not have a specific timeline, but they are looking to finalize the funding menu in the coming weeks and would like to have a document shortly after that. Draft proposals as they stand now, with a �dummy menu� that can be used until we finalize the numbers and asks is located in Box. It may be that they will need a version with the menu and a version without the menu�they are still determining strategy at this time. Rob will design, and Daye will be visiting each center to get some new art of exterior and interior spaces. She got access to some decent imagery from the comms folks in student affairs. Here are two Box links: https://ufodaa.box.com/s/m5gcy1k54fczdji70gin486diywxm1q5 https://ufodaa.box.com/s/i4f1yo7sz2ck5uvwdetn2mss0tmla946	https://ufodaa.app.box.com/folder/137669603170					Tasks	Add Task	Completed
	Nelms Institute Impact Report	Matt Coleman is working on an impact report for Engineering for an event celebrating the five-year anniversary of the Nelms Institute on Jan. 31. Content has been reviewed by faculty. He needs some design assistance. Engineering has pulled an assortment of images into the Box folder linked below. Matt is available to talk through the content and anything else you might need for design. https://ufodaa.app.box.com/s/o9yenw95r40vbkqh3i0vafsyfaervkc9	https://ufodaa.app.box.com/folder/154391557005					Tasks	Add Task	Completed
	West Palm Beach Brochure		https://ufodaa.app.box.com/folder/155033514678	61	Special Events		Clemen, Katie	Tasks	Add Task	Completed
06-17-2015	Annual Endowment Reports 2015	Design folder and enclosed stationary pieces. Samples of "Dasburg approved" stationary are in the construction folder. Three stationary options, statement, letter, report Draft proof by May 29. Folder Cover letter Template Narrative	https://ufodaa.box.com/s/wen1vz0r9ru3mgwvo1797i4cbxq48lzs	37	Annual Endowment Reports		Clemen, Katie	Tasks	Add Task	Completed
09-26-2016	2016 Annual Endowment Report Folder	2016 Annual Endowment Report	https://ufodaa.box.com/s/mibv312ud6l1h8zehnm5pmiqwq6xw7ox	37	Annual Endowment Reports		Clemen, Katie	Tasks	Add Task	Completed
03-01-2017	2017 AGG Program		https://ufodaa.box.com/s/0ehkbbr8ggtv2lxoklj3o3irt5swshyx	10	National Board - Spring and Academy of Golden Gators		Richardson, Brenton	Tasks	Add Task	Completed
03-31-2017	PC_MembershipCardSleeveReorder	Reorder 500-1,0000 PC membership card sleeves	https://ufodaa.box.com/s/yokbr51o2cnf8x50xlfqqh0wgczf6bku					Tasks	Add Task	Completed
05-05-2017	Go Greater Note Card for Tom	Would like envelope and card to be the size of his F card (larger) and on the same paper. Would like his name on the envelope to better match the blue on the card. Would like to add Go Greater to the back of the card. Card: 7 x 10 (7 x 5 folded) Envelope: (A7) 5.25 x 7.25	https://ufodaa.box.com/s/7totd3stxrt84aig1s1zjgxylo51fxuj					Tasks	Add Task	Completed
06-15-2017	Board Impact Reports	Each Executive Board member (24) will receive a personalized impact report focusing on one to two areas of giving (identified by relationship manager). Tom would like these to include giving stats, milestones, timelines (relationship landmarks), quotes and impact statements. NO NEW PHOTOGRAPHY NEEDED 5x7 booklet - cover plus 2 pages	https://ufodaa.box.com/s/ipil0gny83h1917uvoftns3phj6px5qb	14	Executive Board Retreat		Miller, Jessica	Tasks	Add Task	Completed
08-01-2017	AER Folder/Sheets	Folder and templates for the fund financial page and the fund administrator narrative/impact statement.	https://ufodaa.box.com/s/q8nln0rv6ze14e8n2l7w6b98kh6i14fs	37	Annual Endowment Reports		Clemen, Katie	Tasks	Add Task	Completed
08-15-2017	Invitation		https://ufodaa.box.com/s/tr7rk0dml3f9t3sph494z4xhkc76gct6	5	Go Greater Kickoff		Miller, Jessica	Tasks	Add Task	Completed
08-15-2017	LetterheadBoardOfDirectors	Letterhead for Go Greater Campaign with names of UF Board of Directors	https://ufodaa.box.com/s/n19vy5we6fukihhel2ni3gmqslc54eep	5	Go Greater Kickoff		Miller, Jessica	Tasks	Add Task	Completed
09-30-2017	EndowmentBrochure_2017	Update art and numbers for 2017 Endowment booklet. Needs to have alternate cover for after campaign launch.	https://ufodaa.box.com/s/xmzdmp4yayb5drnehpiophhy88jyaj1w					Tasks	Add Task	Completed
01-26-2018	Recruitment Booklet Update	updates to both the recruitment booklet and conference InfoFlyer 1st draft for Talent Management to review � due by the week of Jan 8th We will review and provide feedback by Jan 11th 2nd draft for Tom to review � need it by Jan 16th (Melissa meets with Tom on Jan 22 therefore, materials have to be sent to him by Jan 17th) Final draft (make any changes per Tom) � Jan 22 - 26 Sent to print � Jan 29th Shipped to conference (which starts Feb 11th)� Feb 5th	https://ufodaa.box.com/s/wbm82nfexgnld1h4ph6tq5yenzyvmodl					Tasks	Add Task	Completed
02-16-2018	Program	need agenda from Marie Price	https://ufodaa.box.com/s/61p4sodvcrwargsrosvvhln38fskrqo6	6	National Board - Fall		Communications, UF Advancement	Tasks	Add Task	Completed
03-06-2018	New Recruitment Brochure	New recruitment brochure to compliment the onboarding handbook. brochure to be given to new board member candidates during the cultivation process. Marie Price will be providing content, outline, etc.	https://ufodaa.box.com/s/l8p8f2n8bpgm5u2ih8t8kbwpdm6tw4i8	6	National Board - Fall		Communications, UF Advancement	Tasks	Add Task	Completed
03-07-2018	Charitable Gift Annuity Postcard	� Looking to have it drop in the mail by March 21st. � Quantity of 5,000 possibly up to 10,000. � Postcard with tear-off reply card (see attached). � Copy would similar. Paul would work with your team on updating it. � Need a better hook/draw on the front of the postcard. � We do have leftover brochures that are in the attached file and would like to use them. A Simple Gift That Boosts Your Income. � Would like to have variable data on reply card if possible, understand if not possible. � Could we get an estimate on cost for printing and mailing?	https://ufodaa.box.com/s/58evhha7gk7vljbzbx8cbhwl9n2ars7m					Tasks	Add Task	Completed
05-16-2018	President's Council Rebranding	Materials due to Donor Relations by May 16 Folder, letterhead, different level benefit cards, notification cards, notecard for current members and inserts and as much of the look book as possible. condense the contents sent out - too much - overwhelming one card with different levels/names printed on them Select membership updates: opt-in on communications/emails - not separate piece of mail concierge guide - smaller/condensed, include letter from Tom or Prez budget is around $25K for this FY Update PC mark - thicker lines Need updated information from DR/college & units New levels start July 1 - need packet to mail out by then	https://ufodaa.box.com/s/fkd8fo8qng9ea78e8pkz3yyoz8ut7nh1					Tasks	Add Task	Completed
06-08-2018	New recruitment brochure update	update/finalize the new recruitment brochure. Marie hopes to have the quotes and additional changes by end of the week 4/16-4/20. Meg would like this updated/ready for the Spring retreat beginning of June	https://ufodaa.app.box.com/folder/48600688306	14	Executive Board Retreat		Miller, Jessica	Tasks	Add Task	Completed
06-29-2018	Endowment Guide	Updating or creating a new endowment guide with FY18 information	https://ufodaa.box.com/s/8rw8g43h5mwoykyxn9z6j7i9p2n9kf05	37	Annual Endowment Reports		Clemen, Katie	Tasks	Add Task	Completed
09-28-2018	Standard Materials	mock-up of sample AER packets sent to Tom for approval: samples will include templates of a scholarship fund, a faculty fund, and a program fund	https://ufodaa.box.com/s/0v0vhdzd7dvugkje3fidgz3agkhc0vp0	37	Annual Endowment Reports		Clemen, Katie	Tasks	Add Task	Completed
10-31-2018	Endowment Welcome Packet DONORS	two packets: one for donors that serves as a welcome/gratitude document in celebration of their new endowment, and one for faculty members who are holders of endowed funds. We would like to make these packets visually appealing and Campaign branded.	https://ufodaa.app.box.com/folder/49674386605					Tasks	Add Task	Completed
10-31-2018	Endowment Welcome Packet FACULTY	two packets: one for donors that serves as a welcome/gratitude document in celebration of their new endowment, and one for faculty members who are holders of endowed funds. We would like to make these packets visually appealing and Campaign branded.	https://ufodaa.app.box.com/folder/49673507059					Tasks	Add Task	Completed
12-04-2018	End of Year Postcard	oversized postcard mailed out to 700/800 people. promote engagement. "It's your school too" ### We need to design a piece that we can send to parents by the end of the year, this is basically a feel good piece to get in front of a number of parents that we weren�t able to meet with to gauge their wanting to be involved. Since this is an unplanned piece we�ll need to keep it simple so not sure if it�s a postcard or a notecard that we send out.	https://ufodaa.app.box.com/folder/58472841537					Tasks	Add Task	Completed
02-01-2019	Goals Summary Update	update mission statement/ values	https://ufodaa.app.box.com/folder/60023850688	10	National Board - Spring and Academy of Golden Gators		Richardson, Brenton	Tasks	Add Task	Completed
06-28-2019	Legacy Society Impact Report	NEEDS: Video, postcard and email Legacy Society Impact Reports: Series of 5-6 videos covering various types of support and it's impact Capital/General University Faculty Programmatic - keep very broad Research Scholarship - use students General University - for prez council people NEED: Videos and Postcard Use new Legacy society logo	https://ufodaa.app.box.com/folder/68204027969					Tasks	Add Task	Completed
11-08-2019	UF Loyal Recognition Collateral	� DESIGN COLLATERAL: Launch Email Header and Footers o One email for each tier � 2, 5, 10, 25, 50 o Digital New Member Art Print Launch Mail Piece o Mailed to those with no email addresses o Claire will draft content for Nicole to review o Include return portion for them to provide their email addresses for art print 25 Year Recognition Packet: o Letter from o Envelope (fit a 8x10� art print) o Pre-printed broadside sheet with message from President Fuchs o 25 year art print � digital print of Diana Tonnessen work 50 Year Recognition Packet: o Envelope (fit a 8x10� art print) o Blank broadside sheet for handwritten note by President Fuchs o 50 year art print � digital print of Diana Tonnessen work	https://ufodaa.app.box.com/folder/54383669876					Tasks	Add Task	Completed
11-15-2019	Gift and Records Envelope	Gift and Records window envelope. Need to do quickly so Maggie can order before the holiday/YE rush update design for campaign/no tag line/ keep 1 color	https://ufodaa.app.box.com/folder/92503295524					Tasks	Add Task	Completed
01-31-2020	Campaign Impact Report		https://ufodaa.app.box.com/folder/77924734510	5	Go Greater Kickoff		Miller, Jessica	Tasks	Add Task	Completed
01-31-2020	Talent Management Recruitment Updates 2019	update to the TM recruitment brochure. Content due by mid-november and production after thanksgiving holiday	https://ufodaa.app.box.com/folder/90281433314					Tasks	Add Task	Completed
02-21-2020	AGG_Attendee Gift	Gift is a succulent plant in a orange/blue pot. � Requested card size � 2.5" x 1.10" or so. Thank you for supporting UF�s efforts to foster a healthier planet. This succulent, selected for you in consultation with UF/IFAS, is low maintenance and requires little water to thrive. Place it in bright, indirect light, and water at the roots once a week. All packaging materials are either recyclable or biodegradable.	https://ufodaa.app.box.com/folder/96671557862	10	National Board - Spring and Academy of Golden Gators		Richardson, Brenton	Tasks	Add Task	Completed
02-21-2020	AGG_Name tags	AGG name tags specific. need to add a little "sparkle" to them. Maybe preprint them with Renaissance and then add labels onsite if missing any	https://ufodaa.app.box.com/folder/102396599989	10	National Board - Spring and Academy of Golden Gators		Richardson, Brenton	Tasks	Add Task	Completed
02-26-2020	AGG_Program	Same format as 2019, new names. Annual Volunteers - Chris and Kristine Boyette Young Philanthropist - Pyuong Nguyen Annual Philanthropist - Lee and Lauren Fixel Lifetime Philanthropist - Hyatt and CiCi Brown Transformational Leadership - Mori Hosseini	https://ufodaa.app.box.com/folder/103787214666	10	National Board - Spring and Academy of Golden Gators		Richardson, Brenton	Tasks	Add Task	Completed
05-08-2020	President's Council Material Reorder	Reordering of the braodsheet and decal. Update the braodsheet with new president signature	https://ufodaa.app.box.com/folder/111984370780					Tasks	Add Task	Completed
06-26-2020	2020 Template Updates	Update dates and designs of the folder/templates to incorporate the "Your Environment" theme	https://ufodaa.app.box.com/folder/110044060794	37	Annual Endowment Reports		Clemen, Katie	Tasks	Add Task	Completed
09-15-2020	Executive/National Board Box Envelopes and Cards	All imprint art should be the standard �UF� monogram rather than national board Note card for the box should use the Executive Board logo, and the National Board should envelope should likewise use the National Board logo Tom will want to review both the language and the design. Tom liked the texture design on the box and suggested that it could also be used on the card. Create variation for on design for envelope label.Draft language for both EB and NB versions.	https://ufodaa.app.box.com/folder/122446836200	6	National Board - Fall		Communications, UF Advancement	Tasks	Add Task	Completed
11-20-2020	Kaplan Brochure Press Production		https://ufodaa.app.box.com/folder/126273586133					Tasks	Add Task	Completed
08-11-2021	EB Card Reprint for Joelen Merkel	Maria received feedback from Joelen Merkel that some service and award information was missing from her EB impact card. Maria acknowledged that there were several layers of approval, and that some of the info. that Joelen�s referring to was not available to us. However, since Joelen keeps these sorts of communications as mementos, Maria suggested that it might be nice to reprint a card for Joelen with the correct information that she can mail to her with a note. We have documented all of Joelen�s feedback, and can share an updated list of the missing service areas and award.	https://ufodaa.app.box.com/folder/142656889951	14	Executive Board Retreat		Miller, Jessica	Tasks	Add Task	Canceled
02-01-2022	Foundation Board Handbook Updates	Tom would like some revisions to the UFF board handbook. He would like a full refresh with more AI infused imagery and updated board pictures. Marie provides details on preliminary content for the new sections as well as any updates on the PDF located in Box. Before we move to the final review by Tom, is there any bandwidth for David or Liesl to read it through? Another set of eyes to catch anything would be great. We are looking for a general content read/proofing to catch anything that we have missed or seems off. No fact checking needed. Maria and she is okay with showing him the current copy on Wednesday morning with the caveat that he will be able to take home the �final� copy for review over the weekend. Do you think the review could be complete by close of business on Thursday?	https://ufodaa.app.box.com/folder/134103898789	10	National Board - Spring and Academy of Golden Gators		Richardson, Brenton	Tasks	Add Task	Completed
03-04-2022	Foundation Board Addendum	Marie needs assistance with the Foundation Board print collateral. She has made some additional tweaks to the file in Box so we should be all set for design. Maria would like to mail this out sometime next month to our newest members.	https://ufodaa.app.box.com/folder/146461360229	10	National Board - Spring and Academy of Golden Gators		Richardson, Brenton	Tasks	Add Task	Completed
03-25-2022	Legacy Society Welcome Package	New mailing label template 2"x4" Avery 5163 Design Deliverables: 1. Branded letter 2. Flat envelope They would like to avoid Go Greater branding and use Legacy Society branding. They plan to send about 100 of these annually. Please note: This is a separate project from the impact letter + License tag/frame project we currently have in the queue. Total Quantity: 200-500 packets (2-5 years� worth) Budget: They would like to try to keep it under $10K but this is flexible Drop Date: January 2022 but open to a longer timeline if that turnaround wouldn�t be feasible with holidays	https://ufodaa.app.box.com/folder/145920987413					Tasks	Add Task	Completed
05-10-2022	Campaign Impact Report 2022	This is a 60-plus page book that Nicole and Rob will work on. It's a high production, long-haul project.	https://ufodaa.app.box.com/folder/152398989396	5	Go Greater Kickoff		Miller, Jessica	Tasks	Add Task	Completed
08-25-2023	Printed Invitation - Grand Guard '23		https://ufodaa.app.box.com/folder/218532906881	67	Grand Guard		Clemen, Katie	Tasks	Add Task	Completed

Created on April 4, 2015 at 9:10 AM (EDT). Last updated by Hartman, Marissa on Sept. 23, 2020 at 4:01 PM (EDT). Owned by Communications, UF Advancement.

UF Advancement Communications

Marissa Hartman

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