Assigned
 
 
 
 
 
Celebrate
Design
Grand Guard '25 Event Execution Materials
Grand Guard ? 2025
Due Open Deliverables
05-02-2025 10 / 12
Project Lead Project Team
David Houder CS Benjamin Kolbus
Sponsor Information
Alumni RelationsIleana CanizaresAssociate Director of Alumni Engagement
Deliverables
DeliverableDraft DueDue DateStatusAssigned TeamNotes 
Branding for Check-In09-23-202409-27-2024Revisions in Progress
[09-24-2024 09:48 AM]
Benjamin KolbusAttendees will be checking in at dinner. Large rectangle space behind check-in counter needs branding (see photo). Dimensions are 20' long x 3' high.?? ??
College Toolkit09-23-202409-27-2024In ProgressBenjamin KolbusAwaiting more detail from IC, expected to have by 9/19?? ??
Digital Signage (EAH, Reitz Union)09-23-202409-27-2024In ProgressBenjamin Kolbus?? ??
Directional Signage09-23-202409-27-2024In ProgressBenjamin KolbusPrinted on foam core, to be used with easel. Need help with size - 2x2.5"? (QTY 6) Should be simple design with a backdrop (so no white background), logo and text that says ' Grand Ballroom, 3rd Floor''?? ??
Décor (TBD)09-27-2024CancelledItem cancelled in 9/16 internal check in?? ??
Gobo09-27-2024CancelledItem cancelled in 9/16 internal check in?? ??
Jumbotron Graphics09-23-202409-27-2024In ProgressBenjamin KolbusBen has specs; Dave requested Ben save old files to a creative utilities folder for future reference.?? ??
Lanyard Nametags09-23-202409-27-2024In ProgressBenjamin KolbusAlumnus, Inductee, College Affiliation and Legacy Society designations?? ??
Menu Card 09-23-202409-27-2024In ProgressBenjamin KolbusDid this last year, should have template. Three per table. (QTY:75)?? ??
PPT Template09-23-202409-27-2024In ProgressBenjamin KolbusRefresh of last years template?? ??
Table Numbers 09-23-202409-27-2024In ProgressBenjamin KolbusTBD (QTY:1-25)?? ??
Welcome Packet (Stationary)09-23-202409-27-2024In ProgressBenjamin Kolbus(map, attendees, welcome letter, agenda) ?? ??
Comments & Notes

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-- [SEP-30-24 Yasmin Williams] --------------
Deliverables meeting rescheduled from 9/26 to 10/3 @3 due to hurricane.

-- [OCT-31-24 Anonymous] --------------
Great news, we have new dates for the 50th Reunion Weekend (Grand Guard)

Dates = Thursday, May 15, 2025 through Saturday, May 17, 2025. 
The program will include the current Class of 1974 and we are also inviting the Class of 1975. 

New Deliverables:
Class of 1974 Updated Save-the-Date Postcard without Magnet on Elevated Paper Stock (potentially pearlized like we've used in the past)
Mailing Date: Nov. 8, 2024
Content = Celebration; Rescheduled New Dates; What to Expect; Update Your Info Link w/ QR Code;  

Class of 1975 Save-the-Date Postcard without Magnet on Elevated Paper Stock (potentially pearlized like we've used in the past)
Mailing Date: Nov. 8, 2024
Content = Congratulatory / Celebration Language; Dates; What to Expect; Update Your Info Link w/ QR Code;

Class of 1975 Invitation 
Mailing Date: Jan. 27, 2025
Content = Use same format as ’74 with updated dates – please double check day, date, year.

Class of 1975 Presidential Letter
Mailing Date: March 3, 2025
Content = Use same as ’75 with updated dates
Note = If President Fuchs does not wish to sign, the back-ups are: 60+ Society Committee Members

Cvent Registration 
I will update the current Cvent registration page to include both 1974 & 1975. Registration link will be ready for use by early January. 

Thank you!
Created on Aug.  7, 2024 at  1:44 PM (EDT). Last updated by Jason Phenicie on April 15 at  5:01 PM (EDT). Owned by Williams, Yasmin.
Yasmin Williams
Jason Phenicie
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